How do I create a moving inspection through BostadsPortal?

As a landlord on BostadsPortal, it should be easy and secure to conduct, manage, and store moving inspections. That's why we offer a free digital tool to handle and document your moving inspections.

We recommend creating and filling in parts of the moving inspection before conducting it with the tenant present.

This way, you can prepare the rental property and rooms, enabling you to identify issues together without spending time creating individual rooms in the property.

However, the moving inspection must be reviewed and physically signed with the tenant before the final report can be generated.

How to create a moving inspection report through BostadsPortal

To create a move-in or move-out inspection, you must be logged in to the BostadsPortal user account where the respective rental property is registered.

1. Create an inspection via the 'Inspection reports' tab, then click on '+Skapa besiktningsprotokoll - kostnadsfritt' (Create inspection - free) or via the 'All rentables' tab, and then click on 'Create moving inspection' next to the rental property
   It doesn't matter which path you choose to create your inspection.
   
   
   

    

2. Select whether you want to create an inspection for move-in or move-out
   You will then be directed to the editing tool for the selected type of inspection.

   

    

3. Fill out all details about the inspection
   You can expand the boxes below for more details about each part of the 'Om besiktningen' (Details about the inspection) section, including help on how to fill it out.
   
   
   
   Välj hyresgäster (Select tenant)

   Select the tenant or tenants associated with the rental unit from the drop-down menu.

   

   
   If you've already assigned one or more tenants to the rental unit, for example, under the 'Tenancies' tab or when creating a free digital lease agreement through BostadsPortal, the tenant(s) will already be on the list.
   
   If you want to create a new lease relationship consisting of one or more tenants, simply click on 'Nytt hyresavtal'.
   
   

   Datum (Date)

   Enter the date for the notice and the actual date and time of the move-in or move-out inspection.
   

   
   
   

   14 dagars fel- och bristperiod (14 days error and deficiency period)

   If you're in the process of creating a move-in inspection, you will encounter this box:
   

   

   By checking the box 'Hämta fel och brister från hyresgäst' the tenant will automatically receive a link to fill out your digital move-in report when the 14-day error and deficiency period begins.
   
   As a landlord, you will then automatically receive notice and be sent the tenant's reported errors and deficiencies, which will now be documented correctly.
   
   

   Hyresvärd/besiktningsrepresentant (Landlord/inspection representative)

   In this field, you should specify the person who will actually conduct the moving inspection. It can either be yourself as the landlord or an inspection representative, such as a janitor or administrative staff.
   
   If you check the box 'Gör det möjligt att delta i besiktning via länk' (Allow inspection via link), you will automatically generate an administrator link to the report.
   
   This link allows your inspection representative to open and complete the report using BostadsPortal's inspection report app without needing access through your profile.
   
   Learn more about how to open the report via a link here.
   

   

   Mottagare (Recipient)

   If you need other people besides yourself to receive information about the specific inspection (including the completed inspection report), you can add them as copy recipients in this field.
   
   You simply insert their email addresses, and they will receive copies after the inspection is completed.
   
   Note: This is for internal use only, such as if a janitor or administrator needs access. Your tenant will automatically receive the completed report after the moving inspection, so you should not add tenant(s) here.
   

   

   Lägg till kalender (Add to calendar)

   If you or your inspection representative need to add the inspection to your/their calendar, you can click on 'Lägg till kalender' (Add to calendar) or create the event as a calendar event and send it in an email by clicking 'Skicka händelse via e-post' (Send event in email).
   
   Note: This is for internal use only, such as if you, a janitor, or administrator need to schedule the move-in inspection in your calendar. Therefore, you should not use this function to invite the tenant to the inspection.
   

   

   
   Read more about this step here.
   
   

   Internt hyresobjektnummer (internal rental property number)

   If you have many rental properties, you can enter the internal number for the rental property in this field, if applicable.
   

   

    

4. Fill in all the information about your tenant and indicate whether the tenant is present at the inspection
   Whether the tenant is present at the inspection will affect how you sign the report, as further described in point 8 of this guide.
   

   

   
   
   
5. Fill in all the rooms in the rental property, including any defects and issues
   In this section, you have the opportunity to create the rooms that make up your rental property and indicate whether they have any defects or issues relevant to the move-in or move-out inspection.
   
   For a move-in inspection: Here, you describe the condition of the rental property at the beginning of the tenancy, such as whether the floors have been refinished and the property has been freshly painted, or if there are existing damages.
   
   For a move-out inspection: Here, you list all the defects and issues you observe during the move-out inspection.
   
   You can read more about how to document defects, damages, and issues in the moving reports here.
   

   

6. Fill in information about the readings of utility meters
   We recommend that you add a picture of the meter as documentation when recording readings. You can add multiple meters and units by clicking on '+ Lägg till mätare' such as water, heating, gas, and oil meters.
   

   

   

7. Add information about keys and/or access cards to the rental property
   To document keys issued and any lost keys or access cards, we recommend that you specify them in this field by clicking '+ Tilføj nøgle/adgangskort' (Add key/access card).
   
   In the 'Extra information' (Additional information) field, you can add pictures of keys issued or returned and make notes about specific conditions related to keys for the rental property, such as special guidelines or procedures in case of key loss.
   

   

8. Finish, sign, and send the inspection report
   The moving inspection is completed, and the report is finalized by going through the report together and then signing it – first as the landlord and then as the tenant.
   
   The report is signed directly on the landlord's phone or tablet, so we recommend conducting the inspection itself using BostadsPortal's inspection report app.
   
   Read more about how to sign and send the moving inspection report here.